Wednesday, February 6, 2008

5 Steps to Removing PC Clutter

Its hard enough as it is these days to get organized and then remain that way for weeks and months down the road. We are all very busy people, some of us with 9-5 jobs and one hour commutes, and others of us busy making our lives at home work for us, with children at tow and a variety of chores to do as well as errands to run.

However, no matter how vastly different our lives may be, we all run into the same problems when dealing with organization, and thats: KEEPING organized. need to develop a system that helps your PC remain free of clutter and organized. Granted, this task doesnt come easy at first, but all it takes is a few extra steps each day, done consistently, that will maximize your results in the long run.

So, lets say you have disorganized files all over your hard drive that you have difficulty finding when you need them. Your PC keeps catching viruses out of the blue. You dont know what to do with all your spam mail. You have extra programs and freeware on your PC that you dont know anything about, and even if you did, wouldnt know what to do with them. Here are a few steps to help you get started in the right direction:

1.) Get rid of any unnecessary files or programs that are on your hard drive. This requires a little homework on your part. Youll need to set aside the time to sit down and actually take a look at all of the files on your PC and delete what you dont need. A few things to do periodically for optimal performance is to run a disk cleanup, use your system file checker, and defragment your hard drive.

2.) Organize all of your files and folders. Once youve deleted everything you dont need, take a look at whats left. Is there some way you could organize these in nice categorical folders, so that its easier to retrieve them later on? For example, you could create a few folders underneath your My Documents folder, and give then names such as: My Journal, My TV Shows, My Videos, My Business, My Songs, My JobFind, etc. You could then place all respective files underneath these neatly organized folders. You can also take advantage of many of the folders already supplied to you by Microsoft Windows, such as My Pictures and My Music.

3.) Install adware and spyware programs. I dont think I need to stress how important it is to run antivirus and spyware software. I personally like McAffee because of its wide range of protection services, but Norton AntiVirus works great as well.

4.) Delete unnecessary shareware and freeware files. Its very important to keep your hard drive as clean and organized as possible. Remember that shareware and freeware can potentially be harmful to your computer (viruses!), depending upon which source you received your shareware from.

5.) Delete unnecessary emails and take control of spam. By now, you know to have antivirus software installed on your PC. Thats a must, and will protect you if you should happen to open emails that have viruses attached to them. Before you open any of your emails, check to be sure you know the sender, and that there are no .zip or .exe attachments. Be very careful about opening files with attachments, especially from senders you dont know.

Hope many of these tips will you help you move toward the right direction in de-cluttering your PC, now and for good.

Demetria Zinga is the founder and owner of http://www.faith-media.com, a technology and consulting firm which specializes in web design and hosting, graphics and print designs, internet marketing, and e-training. She is also the founder of http://www.christianladies.net, an interactive ezine, blog, and podcast for Christian women.

Dirty Little Computer Viruses and How To Protect Yourself

Whether you have learned your lesson from a past experience with a nasty computer virus or have been pressing your luck by surfing the web and downloading various files or opening those email messages sent to you by people you dont know without any real understanding of just how vulnerable you really are each time you log onto your computer you now have the opportunity to discover what steps you can take to avoid such an annoying and many times destructive infestation.

Listed below are some of the guidelines you can follow in order to keep those nasty viruses from making a mess out of your computer and your life.

Purchase and install a well respected antivirus software program and be sure to set it up so that it automatically runs when the computer starts up each time.

Make sure to keep your antivirus software up to date by either using the automatic update feature that many come with or make it a habit to manually check at least once or twice a week for updates on your own.

Set your antivirus program to scan for potential viruses each time you open a word-processing document like the ones that get sent through email. Viruses found in word-processing documents are called Macro Viruses.

When purchasing software make sure to only buy from vendors that are well known and from ones you trust.

Resist swapping data with the use of floppy disks or other mobile storage devices between various computers. If exchanging programs between computers is unavoidable just make sure to scan the storage device(s) for viruses before transferring data from one computer to the next.

If using floppy disks to transfer data make sure to format them before using them for the first time.

Never use pirated software. This is both illegal and a very good way to invite an unwanted computer virus.

When downloading software from the internet do so as little as possible. There are many neat programs available on the internet, but unfortunately there are many viruses that go along with them also.

If you must download programs from the internet ALWAYS scan them for viruses BEFORE opening them up to install on your computer.

Probably the most important and neglected method of disaster recovery are periodic backups of all important files found on your computer. Should a virus happen to get through your lines of defense you may need to replace the virus corrupted files with fresh ones that have been kept for such an occasion.

Finally, it is not guaranteed that if you follow the above steps that you will not be the victim of a computer virus, but you can sure bet that if followed you will greatly reduce the chance of being an unsuspecting recipient of such an unwanted program.

Dan Preston is the webmaster of a site called InfoHeaven Digital Books and The Online Book Store where you can find useful and Fr'ee information along with many how-to digital books that cover a large variety of interesting topics. http://infoheaven-digital-books.com and http://online-book-store.net.

How To Take Care Of Your Laptop Computer

As the proud owner of a laptop computer, you'll want to keep your machine in the best possible condition.

Aside from cleaning your screen and dusting the keyboard, however, you'll need to take a few extra steps to maintain your laptop's health:

-- Play it cool

A laptop computer generates a lot of heat, especially when running the latest high-powered software. Too much heat and you risk damaging the internal circuitry.

Always try to keep your laptop in a well-ventilated, cool environment. And ensure you don't block the fan grills on the sides, back, or bottom of the machine at any time.

-- Handle the screen carefully

Avoid touching or playing with your LCD screen.

Yes, it might be fun to watch the waves generated by your finger against the screen, but LCD displays are fragile devices that must be cared for.

Take care when cleaning the screen too, and use only approved cleaning materials.

You won't want to pay the money for screen repairs or, even worse - a new machine entirely.

-- Don't drop it

Whatever you do, don't drop your laptop computer! Keep it safe inside of a carrying case when moving around or traveling.

Don't leave it on the edge of a table or on an unstable support of some kind. One ill fated drop to the floor could spell death for your mobile office.

Try to make sure the rubber feet underneath are in good condition and are still attached. This will prevent the device from sliding around accidentally.

-- Be careful with those drinks...

If you need to have a drink while working or playing, be careful not to spill it.

Your laptop computer could suffer the consequences from just a few drops of liquid poured in the right places.

While you probably do eat and drink around it regardless, you will want to occasionally wipe down the edges, the keyboard, the touchpad, and maybe even wipe down the screen to keep any dirt from accumulating.

-- Just say no to viruses

Security wise, make sure you obtain an anti-virus program.

Secondly, keep it updated!

Buying an anti-virus one month and not updating it for the next six really negates it purpose. Your laptop computer could be exposed to hundreds and thousands of new viruses every month if you don't update your virus definitions.

Most anti-virus programs have automatic update methods, eliminating the need for you to have to remember to do it manually.

-- Avoid Popups

Pop-ups are particularly annoying on a laptop computer. Trying to close a bunch of windows without a regular mouse can be a nuisance.

You'll want a pop-up blocker, such as the Google Toolbar (located at http://tools.google.com), to prevent these pop- up ads.

Many intrusive forms of advertising, and even some viruses, can install software on your machine by using various forms of pop-ups. It's best to get yourself a blocker and avoid the situation entirely.

-- Use a firewall

Always utilize a firewall on your Internet or network- enabled laptop computer. Even if you use Windows XP's built- in firewall (or purchase one from such companies as Norton), your security will greatly benefit from it.

Blocking out all the unnecessary ports and closing all the loopholes will prevent a hacker or virus from freely entering your hard drive.

So there you go. Combine all of the above tactics and help your laptop enjoy a happier and healthier lifestyle!

Free Ways to Tackle Threats to Your Computer

Protect Your PC

Having problems with your pc? Do your kids, family or friends fill it with all the stuff they find on the internet?

Your computer, just like your car, needs to be serviced regularly to keep it running efficiently. You wouldn't fill your car up with petrol from an old rusty can with a layer of dirty water on the bottom, so you shouldn't allow your pc to be treated that way either.

Any pc connected to the internet is a target for viruses, spyware, adware and trojan horses.

You need to protect and clean your pc of these nasties which slow down your costly computer. We will show you how to do at little or no cost in this free report.

Before we start here is our disclaimer:- we take no responsibility for any harm YOU may do to your computer with this information. Use it at your own risk and be sure you are confident of what you are doing before you start. It's a good idea to make a restore point before installing/uninstalling or changing anything (see below for details)

Firstly Viruses, these are the most newsworthy of the baddies, and because of this most people have heard of them. They are the pc version of the Flu, or in a worse case scenario, Sars, and can kill your computer. There are new viruses released almost daily, and you need to keep up to date with Antivirus software to stop them. Fortunately there is a free program which can help you protect your pc. This is called AVG and is available at http://www.grisoft.com just follow links through the site to AVG Free Edition. Register your email address, download and install it to your pc.

The program is pretty straightforward to use but make sure you keep it updated at least weekly by double clicking the AVG icon (four coloured square) in the taskbar and then clicking on update in the window, tick internet as the source and you are good to go. It will automatically update and restart the main Antivirus program. Remember prevention is better than cure though and don't open attachments in emails or even sent to you over instant messengers unless you are sure of the person sending them, even then if you have AVG installed right click the file and use the scan with AVG menu item to double check.

Trojan Horses come next on our hitlist, mostly these are small programs which record either keystrokes or other information and try to send it back to someone to steal your details. But they can be used to take over your pc completely or partially to use your resources to send spam emails, or launch attacks on other computers on the internet, often for denail of service (DOS) attacks. Most Trojan Horses are removed by the AVG antivirus software, or if not it will alert you to its presence, and you can google http://www.google.com to find how to remove it.

A good prevention measure to stop Trojans accessing the net to send their payload is to use a software firewall, again there is at least one free program you can download, called zonealarm. It will ask you wether to allow programs to access the internet or not, meaning if you get something you know you didn't install accessing the net you can tell zonealarm not to allow it. To download zonealarm, go to http://www.zonelabs.com and follow links to the download section, and then to zonealarm (they are not so prominent as the ones for the Pro version which you pay for). It is a good idea to run a firewall to stop attacks coming in from outside as well your details going out. Windows XP with Service Pack 2 installed has a built in firewall, but zonealarm is much more configurable and does a better job overall.

Spyware and Adware can also be responsible for a lot of pc problems. These are often programs piggybacked onto a free download offered to help you with some other task like form filling on websites (Gator is a well known example but they are open about it). Spyware is used by less scrupulous companies and individuals to report back your surfing habits so they can send ads you're more likely to respond to. These slow down your surfing and also run in the background using your pc's power to do their dirty work. Sometimes the information sent back is even more sinister than just your browsing habits, so beware of software you download and check first. Adware is very similar although is usually contained in tracking cookies (small text files downloaded by your browser containing information to track you through a website).

Often these 2 terms are used interchangably. Another nasty which falls in with these is Scumware, which is a term used to describe software which hijacks another program (usually your browser or modem dialler) and displays only content which it's maker wants you to see and often prevents you seeing anything else. The diallers reset your modems settings to dial another (usually very expensive) number rather than your ISP's one. Thankfully some thoughtful individuals have kindly donated their time to give us free programs which will release you from the grip of these fiendish programmers.

Download firstly Adaware from http://www.lavasoft.de and install and run that (if it finds nothing on your pc I would be extremely surprised) secondly download Spybot Search and Destroy from http://www.safer-networking.org/en/download/index.html and install and run that too, it will pop up a dialog to say it has found adaware also on your machine, but it doesn't really mind so close it and continue. As with virus software you should use these and update them both regularly, as you can be sure the people on the darkside of the internet are updating their stuff to keep you hooked into it. Both programs have a button for downloading and installing updates automatically so there is no excuse not to do it before every scan, which we would recommend doing at least monthly and more frequently if possible.

So now you are protected from viruses, trojan horses, and other pc illnesses so that's it right?

Not quite, I have to say one of the most important things on your pc is your personal data, you can re-install Windows, Office and all the other programs on your computer from the cd's, but your prized pictures, your kids half written essay for that all important exam or your wifes recipes handed down from generation to generation carefully typed out and saved can't be. Back it up. NOW. Onto cd's if you have a cd writer or if not get one installed or use floppy discs. But for the sake of your sanity BACK IT UP.

And finally some tips to keep your pc running at its optimum.

Before making any changes to your pc or programs, it's a good idea to make a restore point by going to Start, then accessories on the start menu, then clicking System tools and finally the system restore icon. Follow the prompts and create a restore point to return to if it all goes wrong. Sometimes a slow pc is just the result of too many programs running, close down those you're not using, obvious but often overlooked. If you're anything like most pc users you have a bundle of programs start when your computer does, and sitting in the task tray at the right of the start menu. You can close these down manually but if you don't use them at all then why not remove them?

If you may want them but not everytime you start up you can go to start, then click RUN and in the text box type msconfig without the quotes. Don't worry now this looks daunting but all you need to do is click the tab at the right marked Startup and there is a list of all those programs which run as soon windows starts, now apply a little caution and lookup (http://www.google.com again comes to your aid) any you don't recognise. Now those you're sure you don't need running at startup untick the box.

Next time you start windows will put up a box to tell you you've disabled some things, as long as your pc works ok now, tick the box to not show it again. If you took of something you need or want back run msconfig again, and retick the box in the startup tab again, next time you restart it will return. My last tip is to run defrag monthly, go to start, accessories, system tools and run defrag, this can often speed up a slowing pc as it makes all the files on your hard drive quicker to access.

Douglas Titchmarsh runs several websites, and blogs including http://www.cashinonline.info

Home Business PC Security for Dummies

The Internet is a powerful tool for home-based businesses. If used effectively, it can be your best friend; but if you dont secure your computer, it can be your worst enemy. Im sure youve had your fill of warnings about the latest killer computer virus. So Im not going to harp on about the latest threat, or the potential for damage. What I WILL do is provide some protection tips and links for the layperson.

And now for the obligatory disclaimer: Im no tech-head Im an advertising copywriter and website copywriter. So this article is certainly not definitive or exhaustive. Its simply an overview of some useful and easy to use solutions which should meet most of your requirements. I have no affiliation with the vendors or their distributors, and would encourage people to shop around before buying.)

When you run a home-based business with one or two computers the main things you need to protect against are malicious hackers, worms, viruses, hijackers, trojans, spyware, and adware. For most people, the following tools are all you need.

Firewall e.g. Outpost Firewall Pro

Basically, a firewall stops unwanted stuff getting in. Agnitum Outpost Firewall Pro is powerful and easy to use. You can get it from http://www.agnitum.com/products/outpost/ for USD$39.95. It claims to provide the following protection.

  • Detects and blocks all intrusions by hackers
  • Blocks data theft attempts
  • Operates your computer into stealth mode, making it invisible to intruders
  • Analyzes your inbox and Quarantines Internet worms and viruses
  • Monitors network activity of your PC
  • Protects your children from illegal, inappropriate web sites
  • Provides full access to a thorough history of your connections
  • Prevents data leak from your PC
  • Averts invasions of your privacy through the Internet
  • Conceals your surfing habits when browsing the Web

As a general note, your firewall will be the hardest security software to use because it'll ask you a lot of questions, such as:

  • Such and such program is trying to connect with such and such server on the internet.
  • Such and such server is trying to connect to your computer (these are the ones you have to be very careful of, as they may be people trying to hack your computer).
  • A particular application has changed in some way. Do you want to make changed components shared with all other applications which interact with it?
  • A program is attempting to change a registry value. Is that ok?

You'll also get a lot of these sorts of questions when you first install the firewall. Once you've set up a few rules, they'll go away because the rules will handle most things.

You can also set the firewall to block active content (javascript, activex, etc.) on websites you visit and emails you receive. If you normally visit only trusted websites and you don't get much spam, you don't really need this feature. But if anyone is visiting dubious sites, or if you get a lot of spam, or you're just very careful, it's a useful feature. TIP: If you do a lot of web surfing, configure Outpost so that whenever you visit a new site, it asks you if you want to allow or block active content (select Options | Plug-Ins Setup, then click Settings, then choose the Exclusions tab and check the box at the bottom of the screen Add Web sites to the exclusions list on the first visit).

Virus Protection e.g. BitDefender 8 (Standard)

Basically, virus protection identifies and quarantines known viruses on your computer. You can get BitDefender 8 (Standard) at http://www.bitdefender.com/bd/site/products.php?p_id=2# for USD$44.95. It claims to provide the following protection.

  • Scans and disinfect infected files on access, minimizing data loss
  • Allows you to recover infected documents
  • Filters against viruses that spread via instant messaging and file sharing software
  • Monitors your file system, registry and Internet activity
  • Blocks infected e-mail messages

TIP: Set your virus protection up to do a full system scan every night. (If you choose BitDefender, do this by clicking Antivirus from the left of the main window, then clicking on the Scheduler tab.)

Various Free Utilities

Basically, the following tools grab the things the virus and firewall software miss.

TIP: Update and run each of these utilities at least once a week. Youll be surprised what youll net especially if you havent purchased a full firewall system and anti-virus system.

Conclusion

In my humble opinion, its well worth your while to invest in a firewall application and an anti-virus application. There are a few freeware programs out there that claim to do the same job, but in my experience, they dont quite measure up. And when it comes down to it, theyre so inexpensive especially in comparison to the cost of downtime and/or computer repairs!

Outpost and BitDefender offer online purchases, and send you a license key in an email, which you then use to download the product. You can pay a little extra for them to send you a CD.

The applications listed above certainly arent the only ones available. Im not even claiming theyre the best. But when used together diligently, you should find you have a lot less trouble with your computer, youll have the peace-of-mind of enhanced privacy, and youll minimize the risk of lost income due to downtime.

Good luck!

* Glenn Murray is an SEO copywriter and advertising copywriter, and heads copywriting studio Divine Write. He can be contacted on Sydney +612 4334 6222 or at glenn@divinewrite.com. Visit http://www.divinewrite.com for further details, more FREE articles, or to download his FREE SEO e-book.

You Can Prevent Computer Slowdowns & Issues

Most people understand preventive maintenance like changing the oil in your car will help your car run better and last longer. The same principle holds true for your PC. Based on the computer repair services we do on computers in Cincinnati, we believe 80% of computer slowdowns and problems can be prevented!

The purpose of this article is to help you understand how you can prevent computer slowdowns and other issues.

The top 10 ways you can prevent computer slowdown are

1. Ensure antivirus software is installed, automatically checking for updates, and automatically scanning all incoming files. If there is a virus associated with a new file it will automatically be repaired or quarantined. New viruses come out daily. Because of this, the anti-virus software needs to be configured to automatically updates its self. McAfee and Nortons are the most popular anti-virus software and what we recommend.

2. Run antispyware/antiadware software. Spyware and adware are hands down the most common cause of PC slowdowns. This software is critical if you are surfing the Internet. Spybot Search & Destroy or Ad-aware are the two most common free anti-spyware/adware packages. We recommend a more proactive packages like Spy Sweeper which proactively scans your system and cost less than $30. A combination of Spy Sweeper and Ad-aware provides very good coverage today.

3. Install a hardware firewall to keep hackers out. Hackers have automated tools that are looking for any PC connected to the Internet without a firewall. To give you an idea, at the time of this writing, my home PC was scanned 158 times in the last 24 hours. This means it was scanned an average of every 9 minutes. If youre connected to the Internet but dont have a firewall, hackers (criminals) will be in your PC. Beyond stealing your information they can install programs that can damage or slow your PC down. A hardware firewall to protect all the PCs on the local area network provides the best protection. Recommended hardware firewalls are Linksys, Netgear, and D-link. Hardware firewalls are easier to set up and maintain than software firewalls.

Software firewalls work but we dont recommend them because they are complicated to maintain and often cause other confusion and issues.

4. Microsoft Windows is constantly releasing updates for their operating system. Most of these updates are repairing security holes in their software. You want to configure your machine to automatically check for and download critical updates as they become available.

5. Delete your Internet temp files monthly. This will keep your system cleaner and allow it to run faster.

6. Defrag your hard drive quarterly. This is not the issue it was but there are still benefits to defraging your hard drive on a regular basis.

7. Read the terms and conditions before signing up for or downloading anything for free on the Internet. Free downloads like Kazaa (music), games, toolbars, and coupons often come with adware or spyware. The terms and conditions of downloads explain adware will be installed on the persons machine in exchange for the free software, music, pizza or whatever. Of course, few people read these terms and conditions.

8. Dont open e-mails from strangers. Dont open attachments from people you know if your not expecting it. Call the person and ensure they sent it. If they did not, dont open it. E-mail from strangers and unexpected attachments may contain adware or spyware waiting to install on your computer. It probably wont install if you dont open the e-mail or attachment. (Note: If youre using e-mail software with a mail Preview Pane like Microsoft Outlook, previewing the mail is the same as opening it. You should turn this feature off. Unselect Preview Pane under the View drop down list in Outlook.)

9. Use the Firefox web browser from www.mozilla.org. It is more secure and less vulnerable to popup ads, viruses, computer slowdowns, etc. It also has some additional tab and other options not available with other browsers.

10. Weve talked about preventive maintenance but issues still happen. Hard drives fail. Computers are stolen, etc. Because of these risk, its important to backup your data on a regular basis. The best backups are stored off site. This can be done with an Internet service or store the data to a CD and take it to another location on a regular basis.

In summary, we guarantee regular preventive maintenance will keep your computer running better. We suggest doing these things yourself or schedule a computer professional to proactively perform and ensure these preventive maintenance steps are in place and working on a monthly basis. This will prevent computer slowdowns and issues!

John Daniell and the Swordfish Computer Solutions team help people prevent computer slowdowns and resolve computer issues. They do this by providing IT outsourcing computer services including computer networking, repair, training, website development, and graphic design in Cincinnati, Ohio. John can be reached at http://www.SwordfishCS.com.

Personal Firewalls - Secure Your Computer

There has not been a time in the history of the personal computer that firewalls and anti-virus programs have been more necessary and in-demand. Today, personal computer security is not only threatened by viruses and worms, but also by spyware those severely annoying programs that are illegally loaded onto your computer from the internet. Spyware programs can seriously undermine the operating structure of your computer, as well as make you vulnerable to identity theft and other criminal activities. Firewalls, long since a staple in the corporate world for defending large, expensive internal intranets or other networks, has now come into its own as a tool for personal computer owners as well. Your home computer is just as susceptible if not more so to online attacks, so why should it not be protected?

What is a firewall, anyway?

For those of you who may not be as versed in the pc security lingual as some, we offer here a fairly simple definition. A firewall is a collection of security programs that act to block unauthorized users from gaining access to a particular computer network (or single computer). Most firewalls also comprehensively monitor and report the data transfers between the network and the outside internet environment. Thus, they are quite effective in keeping your computer or network safe, allowing you to access the internet without taking a high security risk.

Sygate Personal Firewalls

There are few highly reputable firewall providers out there, and Sygate is certainly one of them. Here we go over some of the features of the Sygate line firewalls, so that you may choose the best one for your pc or server.

Sygate currently offers two main personal firewalls: the Sygate Personal Firewall (SPF) and the Sygate Personal Firewall Plus (SPFP). The major differences between the two are the advanced features you will only find on the SPFP. With the Plus version you will get VPN support, intrusion detection system (IDS), active reponse, and anti-mac, anti-ip spoofing. Both versions of the software come with the material that any pc user should really make sure they have: the main "application" firewall, intrusion alarm system, attacker tracing system, and security policy customization. These features are what are really necessary for a firewall to protect your home computer. The firewall needs to be able to block outsiders from gaining access to your computer, and they need to alert you when an attack has been attempted (or is in progress). Considering that the SPF is essentially free to download, and contains the elements you really need, this is the application we recommend for home pc users. For small business networks, the more advanced features offered by the Sygate Personal Firewall Plus is certainly worth the $40.00 pricetag. Both options are solid firewall applications and can be highly trusted to perform well on nearly any system.

Norton Personal Firewalls

Sygates closest competition in the area of personal firewall is Norton. Norton anti-virus programs are very well known, and have largely carried the brand over the last decade. Although less well known, Norton offers a powerful and comprehensive firewall program for home pc owners. Norton Personal Firewall 2005 is similar to the Sygate Personal Firewall program mentioned above. Some of the neat features of this application include the Norton Privacy Control (which keeps information from being sent without your knowledge in email, instant messages, MS Office attachments, and various forms on the web, such as those you enter your credit card number in), and intrusion prevention system that automatically blocks suspicious incoming traffic (from hackers, etc.). If this product is anywhere near as well designed and engineered as the anti-virus programs from Norton, then it is definately worth a look. The software can be downloaded or ordered online for $49.

Bradley James is a senior editor at SciNet.cc, a website containing many helpful consumer electronics review articles. For more information on personal firewalls, please visit our personal firewall webpage.